VOLUNTARY OCCASIONS ASSISTANCE AND SOLIDARITY ASSOCIATION BYLAWS
Name and Center of the Association
Article 1- Name of the Association: “Voluntary Aid and Solidarity Association" is.
The center of the association is Adana.
A branch of the association will be opened.
The purpose of the association and the subjects and forms of work to be carried out by the association to achieve this purpose and its field of activity.
Article 2 – a-) Activities with aid content: The association; protects the poor, needy, destitute, orphans, patients, students at home and abroad and provides all kinds of in-kind and cash aid. It helps people who have been victimized, in distress, have suffered a disaster, have become refugees, injured, disabled, ill, stranded, hungry or homeless, lost their homes and homes, left unprotected due to all kinds of natural disasters, earthquakes, floods, famines and similar disasters, all kinds of wars etc. and those who have been subjected to persecution and are in need of all kinds of aid and brings these people from abroad to our country and meets their shelter and education needs. It opens, helps to open or contributes to the operation of already opened nursing homes, shelters, soup kitchens, slaughterhouses, nurseries, rehabilitation centers, guesthouses, cultural centers at home and abroad that will contribute to the realization of aid. It establishes and operates tent cities, logistics centers, social stores and other facilities and provides all kinds of in-kind and cash assistance to such institutions. It also distributes food to those in need and purchases services related to this. It conducts studies to identify the truly poor, especially domestically and abroad, and establishes units for this purpose. It carries out projects in neighborhoods and regions, such as drinking water, irrigation systems, agricultural activities, production, etc., and manages the projects, and provides in-kind and financial assistance. It creates a poverty map of the country based on neighborhoods and determines individuals, organizations and sibling families that will help the poor. Thus, it provides food, rent, shelter, housing, fuel, clothing, cleaning materials, business establishment and household goods assistance to those in need without their application, organizes organizations on these issues and participates in the organized organizations. It can help other associations and aid organizations with the same purpose.
b-) Social activities: It organizes meetings with dinner and tea to generate income for the association and for educational purposes. It also organizes events such as bazaars, auctions, picnics, summer camps, etc.
c-) Educational activities: To the extent permitted by the relevant legislation, it provides scholarships to poor students studying, staying or receiving education in schools, dormitories, courses, reading rooms etc. in Turkey and abroad; it provides food, clothing, tools and equipment assistance. It constructs buildings for this purpose, operates them or transfers the right to operate them within the means. It provides material and moral assistance and provides scholarships to students at all levels of education in Turkey and abroad, from those pursuing an academic career to those in need, without any discrimination. It ensures that the association members, employees and volunteers receive education in Turkey and abroad when necessary in order to develop their knowledge and skills related to the work they do; it provides, provides and provides foreign language education as needed.
d-) Health-related activities: Provides treatment to all those in need of health assistance, including poor patients, at home and abroad, to the extent permitted by the relevant legislation and within the scope of the possibilities. Contributes to the coverage of all kinds of medicine and treatment expenses in cases of birth, illness and accident. Provides treatments at home and abroad. Carries out joint work with all institutions providing services in the field of health and purchases services. Provides accommodation for patients and relatives coming from out of town during their treatment and purchases services related to this. Provides equipment and material assistance to the disabled and institutions related to the disabled. Establishes laboratories, hospitals, clinics, dispensaries, mobile health teams, health vehicles, health cabins, pharmacies and similar facilities, provides in-service training, sends health personnel and medical supplies to regions in need for humanitarian aid at home and abroad. Organizes events to raise public awareness about health.
e-) Activities related to the environment: It carries out activities in the country and abroad to prevent the deterioration and pollution of the natural environment. In this sense, it carries out activities to raise public awareness on environmental pollution, deterioration of the natural balance, erosion, and global warming. It cooperates with organizations that carry out such activities. It conducts research, prepares projects, and contributes to such activities. In this sense, it participates in activities to protect the natural environment in the country and abroad. It carries out the protection, repair and restoration of historical and cultural values, structures, and monuments; it contributes materially and morally to those who do it.
f-) Activities in the form of cooperation: The association cooperates with public institutions, non-governmental organizations and private institutions to the extent permitted by the relevant legislation in order to achieve its objectives and develop its activities. In this sense, it cooperates with public institutions and organizations, foundations, associations, professional chambers, unions, official student unions, institutes, federations, confederations in Turkey and abroad. For this purpose, it opens branches in Turkey and abroad, encourages the establishment of separate associations and allows the use of its own name. It cooperates with international organizations such as the United Nations, the World Bank, the European Union, etc. and Non-Governmental Organizations (NGOs), benefits from national and international funds, prepares projects to benefit from them and supports the organizations that prepare them.
g-) Increasing the income of the association and promotional activities: In line with its purposes, it organizes events such as bazaars, conferences, exhibitions, panels, seminars, symposiums in Turkey and abroad in order to provide income for the association and/or for promotional purposes; participates in such activities and opens stands. It publishes books, brochures, magazines, bulletins and similar publications. It organizes promotional promotions and travels for promotional purposes. It establishes and operates economic enterprises, cooperatives, foundations, can become partners in enterprises and cooperatives. It purchases real estate, accepts donations, builds, rents, uses in line with the purposes of the association, operates in order to generate income. It accepts donations made to the association in cash, food, clothing, equipment, electronic devices, fuel and cleaning materials and live animals. It receives sacrificial donations during our religious holiday, the Sacrifice period and throughout the year and organizes sacrifices in Turkey and abroad. It can take the sacrifice proceeds abroad and cooperate with NGOs in other countries. The association rents, leases, accepts, purchases, rents and covers the expenses of movable and immovable properties to be used in its activities. It provides all kinds of technical tools and equipment, fixed assets and stationery materials in order to provide a healthy working environment for the realization of the purpose. It initiates and carries out in-kind and cash donation campaigns within the provisions of the Law on Fundraising and other relevant legislation, and places donation boxes in certain places. It presents the aids specified in the purpose to the attention of the public through written and visual publications. While doing this, it draws attention to and emphasizes the development of the society's sense of help and solidarity, social responsibility, national and spiritual values, and respect for human dignity. In this sense, it makes, has made and sponsors audio or visual publications. It also participates in or has made cultural and artistic activities such as press, movies, commercials and theater plays that will serve this purpose. It uses the internet in advertising and promotion activities. It receives advertisements on its website. It organizes scientific-cultural meetings, conducts observations, prepares reports and surveys, establishes and operates scientific research, development and application centers. It provides financial support to those who work on these issues individually or institutionally.
h-) Evaluation of the association's assets: Again, the association sells, converts into cash, buys new ones or spends the income of the association's assets and assets that have lost their economic value or are inadequate, in accordance with the provisions of the relevant legislation. When it is not using or operating the real estate it owns or will own, it rents them to other institutions, organizations or persons for a certain fee for a long or short term, and transfers the right to use and operate them. It may grant the right to use and operate them to such institutions or organizations temporarily free of charge, provided that they operate in line with the association's purpose.
I-) Utilizing volunteers: The association may utilize volunteers in all activities it will carry out domestically and abroad to achieve its goals. It provides training and organizes seminars for volunteers it determines domestically and abroad. It establishes volunteer sub-units and commissions related to the association's activities. The association assigns these commissions to any subject and authorizes them regarding the work they will do. It prepares a regulation regulating the work they will do and their authorizations. Volunteers are not paid, but it covers the travel, accommodation, boarding, etc. expenses of the work and services provided by the volunteers.
The association does not engage in politics in any way.
Field of Activity of the Association
The association operates in the fields of social assistance, humanitarian aid, assistance and solidarity, culture, education and health at home and abroad.
Membership Rights and Membership Procedures
Article 3- Every natural or legal person who has the legal capacity to act, who accepts the aims and principles of the association and agrees to work in this direction and who meets the conditions set forth by the legislation has the right to become a member of this association. However, foreign natural persons must also have the right to settle in Türkiye in order to become members. This condition is not required for honorary membership.
The membership application made in writing to the association chairmanship will be decided by the association board of directors within a maximum of thirty days as acceptance or rejection of the request and the result will be notified to the applicant in writing. The member whose application is accepted will be recorded in the book to be kept for this purpose.
The main members of the association are the founders of the association and those who are accepted as members by the board of directors upon their application.
Those who have provided significant financial and moral support to the association may be accepted as honorary members by the decision of the board of directors.
When the number of branches of the association is more than three, the membership records of those registered at the association center are transferred to the branches. New membership applications are made to the branches. The procedures for acceptance and deletion of membership are carried out by the branch boards of directors and are notified to the General Directorate in writing within a maximum of thirty days.
Unsubscribe
Article 4 - Every member has the right to withdraw from the association, provided that he/she notifies in writing.
The resignation process is considered to be completed when the member's resignation letter reaches the Board of Directors. Resignation from membership does not end the member's accumulated debts to the association.
Removal from Membership
Article 5 - Circumstances requiring expulsion from association membership.
1- Acting contrary to the association's charter,
2-Continuously avoiding assigned tasks,
3- Not paying membership fees within six months despite written warnings,
4- Not complying with the decisions made by the association bodies.
5- Having lost the conditions for membership,
If one of the situations listed above is detected, the member may be removed from membership by decision of the Board of Directors.
Those who leave or are expelled from the association are deleted from the membership registry and cannot claim rights over the association's assets.
Association Bodies
Article 6-The organs of the association are shown below.
1-General assembly,
2-Board of directors,
3- Board of Auditors,
Form of Establishment of the General Assembly of the Association, Time of Meeting and Procedure of Call and Meeting
Article 7 – The general assembly is the most authoritative decision-making body of the association and consists of members registered with the association. In the event that a branch of the association is opened, it consists of members registered at the headquarters and branches up to three branches; in the event that the number of branches is more than three, the members registered at the headquarters are transferred to the branches and consist of delegates elected at the general assemblies of the branches.
General Assembly;
1-Ordinary at the time specified in this statute,
2- In cases where the board of directors or the board of auditors deem it necessary or upon the written application of one fifth of the association members, an extraordinary meeting is called by the board of directors. If the board of directors does not call the general assembly to a meeting; upon the application of one of the members, the judge of peace assigns three members to call the general assembly to a meeting.
The ordinary general assembly meets once every three years in May, at a time and place to be determined by the board of directors.
Call Procedure*
The board of directors shall prepare a list of members entitled to attend the general assembly in accordance with the association's bylaws. Members entitled to attend the general assembly shall be invited to the meeting at least fifteen days in advance by announcing the meeting's date, time, place and agenda in at least one newspaper or on the association's website, by notifying them in writing, by sending a message to the e-mail address or contact number provided by the member, or by using local publications. In this invitation, if the meeting cannot be held due to lack of a quorum, the day, time and place on which the second meeting will be held shall also be specified. The period between the first and second meetings shall not be less than seven days and more than sixty days.
If the meeting is postponed for a reason other than the lack of a quorum, this situation is announced to the members in accordance with the procedure for calling the first meeting, stating the reasons for postponement. The second meeting must be held within six months from the date of postponement. The members are re-invited to the second meeting in accordance with the principles specified in the first paragraph.
The general assembly meeting cannot be postponed more than once.
Meeting Procedure*
The general assembly meets with the participation of a simple majority of the members who have the right to attend, or with the participation of two-thirds in cases of amendment of the statute or dissolution of the association; if the meeting is postponed due to lack of a majority, a majority is not required in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the management and audit boards.
The list of members who have the right to attend the general assembly is kept ready at the meeting place. The identity documents of the members who will enter the meeting place, issued by official authorities, are checked by the members of the board of directors or the officers assigned by the board of directors. The members enter the meeting place by signing their names on the list prepared by the board of directors.
If the quorum is met, the situation is recorded in a report and the meeting is opened by the chairman of the board of directors or one of the board members he/she designates. If the quorum is not met, a report is prepared by the board of directors.
After the opening, a board of directors is formed by electing a president, a sufficient number of vice presidents and a secretary to manage the meeting.
In the voting to be held for the election of the association bodies, the voting members are required to show their IDs to the board of directors and sign opposite their names on the list of attendees.
The management and security of the meeting is the responsibility of the chairman of the council.
In the general assembly, only the items on the agenda are discussed. However, it is mandatory to include on the agenda the issues requested in writing to be discussed by one tenth of the members present at the meeting.
Each member has one vote in the general assembly; the member must vote in person. Honorary members can attend general assembly meetings but cannot vote. If a legal entity is a member, the chairman of the board of directors of the legal entity or the person assigned to represent the legal entity shall vote.
The issues discussed and decisions taken at the meeting are recorded in a minute and signed by the chairman of the board and the clerks. At the end of the meeting, the minutes and other documents are delivered to the chairman of the board. The chairman of the board is responsible for preserving these documents and delivering them to the newly elected board within seven days.
Voting and Decision-Making Procedures and Forms of the General Assembly
Article 8- Unless otherwise decided, voting is done openly in the general assembly. In open voting, the method specified by the chairman of the general assembly is applied.
In case of secret voting, the papers or ballot papers sealed by the chairman of the meeting are put into an empty container after the necessary actions are taken by the members and the result is determined by making an open list after the voting is completed.
The decisions of the general assembly are taken by the absolute majority of the members attending the meeting. However, decisions to change the articles of association and to dissolve the association can only be taken by a two-thirds majority of the members attending the meeting.
Decisions Taken Without a Meeting or Convocation*
Decisions made with the written participation of all members without coming together and decisions made by all members of the association coming together without complying with the invitation procedure written in this statute are valid. Making decisions in this manner does not replace an ordinary meeting.
Duties and Powers of the General Assembly
Article 9 - The following issues are discussed and decided by the general assembly.
1-Election of association bodies,
2-Changing the association's charter,
3-Discussion of the reports of the board of directors and audit committees and discharge of the board of directors,
4-Discussion of the budget prepared by the Board of Directors and acceptance of it as is or with changes,
5- Supervising the other organs of the association and, if necessary, removing them from office for justified reasons,
6- Reviewing and deciding on objections to the Board of Directors' decisions regarding the rejection of membership or expulsion from membership,
7- Authorizing the board of directors to purchase real estate necessary for the association or to sell existing real estate,
8- Reviewing the regulations to be prepared by the Board of Directors regarding the activities of the association and approving them as they are or with changes,
9- Determination of the salaries, all kinds of allowances, travel allowances and compensations to be paid to the chairpersons and members of the association's management and audit boards who are not public servants, and the daily and travel allowance amounts to be paid to members who will be assigned to perform association services,
10-Decision on the association's participation and separation from the federation,
11- Deciding on the opening of branches of the association and authorizing the board of directors to carry out the procedures related to the branch decided to be opened,
12-The association's international activities, joining or leaving associations and organizations abroad as a member,
13-The association establishes a foundation,
14-Dissolution of the association,
15-Examining and deciding on other suggestions of the board of directors,
16- As the most authoritative body of the association, to perform tasks and use powers not assigned to any other body of the association,
17- Fulfilling other duties specified in the legislation to be performed by the general assembly,
Establishment, Duties and Powers of the Board of Directors
Article 10 - The board of directors consists of five main and five substitute members elected by the general assembly.
The board of directors, at its first meeting after the election, decides on the distribution of duties and determines the president, vice president, secretary, treasurer and member.
In case of a vacancy in the main board membership due to resignation or other reasons, it is mandatory to call the substitute members to office in accordance with the order of the majority of votes received in the general assembly.
Duties and Powers of the Board of Directors
The Board of Directors shall fulfill the following duties.
1-To represent the association or to authorize one of its members or a third party to do so,
2-To carry out transactions related to income and expense accounts and to prepare the budget for the next period and submit it to the general assembly,
3-To prepare the regulations regarding the activities of the association and submit them to the approval of the general assembly,
4-To purchase real estate, sell movable and immovable properties belonging to the association, construct buildings or facilities, make lease agreements, establish mortgages or real rights in favor of the association, with the authority granted by the general assembly.
5-To ensure that the procedures related to opening branches are carried out with the authority granted by the general assembly,
6-To ensure the inspection of the branches of the association,
7-To ensure that representative offices are opened in places deemed necessary,
8-To implement the decisions taken in the general assembly,
9-To prepare the association's operating account table or balance sheet and income statement and a report explaining the work of the board of directors at the end of each activity year and to present it to the general assembly when it meets,
10-To ensure the implementation of the budget,
11-To decide on the admission of members to the association or the expulsion of members,
12-To take and implement all kinds of decisions within its authority to realize the purpose of the association,
13-To perform other duties and use the powers given to it by the legislation,
Establishment, Duties and Powers of the Board of Auditors
Article 11 - The audit board consists of three main and three substitute members elected by the general assembly.
In case of a vacancy in the main board of auditors due to resignation or other reasons, it is mandatory to call the substitute members to office in accordance with the order of the majority of votes received in the general assembly.
Duties and Powers of the Board of Auditors
The audit board audits whether the association operates in line with the purpose and the work subjects specified to be carried out to achieve the purpose specified in its statute, whether the books, accounts and records are kept in accordance with the legislation and the association statute, in accordance with the principles and procedures determined in the association statute and at intervals not exceeding one year, and presents the audit results in a report to the board of directors and to the general assembly when it convenes.
The audit board may request that the general assembly be convened when necessary.
Income Sources of the Association
Article 12-The income sources of the association are listed below.
1- Membership fee: 50 TL as an entrance fee and 5 TL as a monthly fee are collected from members. The general assembly is authorized to increase or decrease these amounts.
2-Şube ödentisi: Derneğin genel giderlerini karşılamak üzere şubeler tarafından tahsil edilen üye ödentilerinin %50’si altı ayda bir genel merkeze gönderilir,
3- Donations and aids made to the association by real and legal persons on their own will,
4- Income from activities such as tea and dinner meetings, trips and entertainment, performances, concerts, sports competitions and conferences organized by the Association,
5- Income obtained from the assets of the association,
6- Donations and aid to be collected in accordance with the provisions of the legislation on fundraising,
7- Earnings obtained from commercial activities undertaken by the association to provide the income it needs to achieve its purpose,
8-Other income.
Association's Bookkeeping Principles and Procedures and Books to be Kept *
Article 13- Principles of bookkeeping;
In the association, books are kept on the basis of the operating account. However, if the annual gross income exceeds the limit specified in Article 31 of the Associations Regulation, books are kept on the basis of the balance sheet starting from the following accounting period.
In case of switching to balance sheet basis, if the above mentioned limit is fallen below in two consecutive accounting periods, the operating account basis can be returned as of the following year.
Regardless of the above-mentioned limits, books may be kept on the basis of balance sheet by decision of the board of directors.
In case the association opens a commercial enterprise, books are also kept for this commercial enterprise in accordance with the provisions of the Tax Procedure Law.
Registration Procedure
The association's books and records are kept in accordance with the procedures and principles specified in the Associations Regulation.
Books to be kept
The following books are kept in the association.
a) The books to be kept and the principles to be followed on the basis of operating accounts are as follows:
1- Decision Book: The decisions of the board of directors are recorded in this book in date and number order, and the decisions are signed by the members attending the meeting.
2- Membership Registration Book: The identity information of those who become members of the association, their dates of entry and exit from the association are recorded in this book. The entry and annual membership fees paid by the members can be recorded in this book.
3- Document Registration Book: Incoming and outgoing documents are recorded in this book with date and serial number. Originals of incoming documents and copies of outgoing documents are filed. Documents received or sent via e-mail are stored by taking printouts.
4- Business Account Book: Income received and expenses incurred on behalf of the association are recorded clearly and regularly in this book.
5-Receipt Document Record Book: The serial and sequence numbers of the receipt documents, the names, surnames and signatures of those who received and returned these documents, and the dates they were received and returned are recorded in this book.
6- Fixed Assets Book: The date and method of acquisition of the fixed assets belonging to the association, the places where they are used or given, and the deletion of those whose usage period has expired are recorded in this book.
It is not mandatory to keep a Receipt Register and Fixed Asset Register.
b) The books to be kept on the basis of the balance sheet and the principles to be followed are as follows:
The books recorded in subparagraphs 1, 2 and 3 of paragraph 1-(a) are also kept in case of keeping books on the basis of balance sheet.
2- Journal Ledger and General Ledger: The method of keeping these ledgers and the recording method are made in accordance with the principles of the Tax Procedure Law and the Accounting System Implementation General Communiqués published based on the authority granted to the Ministry of Finance by this Law.
Certification of Books
The books that are required to be kept in the association (except the General Ledger) are certified by the Provincial Civil Society Relations Directorate or a notary before they are used. These books are used until their pages run out and no intermediate certification is made. However, the Journal Ledger, which is kept according to the balance sheet principle, must be certified again every year in the last month before the year in which it will be used.
Income Statement and Balance Sheet Preparation
In case of keeping records according to the business account principle, the “Business Account Table” (specified in ANNEX-16 of the Associations Regulation) is prepared at the end of the year (December 31). In case of keeping books according to the balance sheet principle, the balance sheet and income statement are prepared at the end of the year (December 31), based on the Accounting System Application General Communiqués published by the Ministry of Finance.
Income and Expense Transactions of the Association*
Article 14- Income and expense documents;
Association revenues are collected with a "Receipt Document" (an example of which can be found in Annex 17 of the Associations Regulation). In cases where association revenues are collected through banks, documents such as a receipt or account statement issued by the bank replace the receipt document.
Association expenses are made with expense documents such as invoices, retail sales receipts, and freelance receipts. However, for the association's payments within the scope of Article 94 of the Income Tax Law, an expense note is used as an expense document in accordance with the provisions of the Tax Procedure Law, and for payments not within this scope, documents such as an "Expense Receipt" or "Bank Statement" (an example of which can be found in Annex-13 of the Associations Regulation) are used as expense documents.
Deliveries of free goods and services to individuals, institutions or organizations by the association are made with the "In Kind Aid Delivery Document" (a sample of which can be found in ANNEX-14 of the Associations Regulation). Deliveries of free goods and services to the association by individuals, institutions or organizations are accepted with the "In Kind Donation Receipt Document" (a sample of which can be found in ANNEX-15 of the Associations Regulation).
These documents are printed in the form and size shown in Annex-13, Annex-14 and Annex-15, in volumes consisting of fifty original and fifty stub leaves with consecutive serial and sequence numbers, or in forms or continuous forms to be printed through electronic systems and typewriters. The documents to be printed in the form or continuous form must be of the specified quality.
Receipt Documents
"Receipt Documents" to be used in the collection of association revenues (in the form and size shown in ANNEX-17 of the Associations Regulation) are printed in the printing house with the decision of the board of directors.
The relevant provisions of the Associations Regulation shall be followed in matters concerning the printing and control of receipts, receipt from the printing house, recording in the book, handover between the old and new treasurers, and the use of these receipts by the person or persons who will collect income on behalf of the association and the delivery of the collected income.
Certificate of Authority
Except for the main members of the board of directors, the person or persons who will collect income on behalf of the association are determined by the decision of the board of directors, specifying the period of authority. The "Authorization Certificate" containing the clear identity, signature and photographs of the persons who will collect income (included in Annex-19 of the Associations Regulation) is prepared by the association in two copies and approved by the chairman of the association's board of directors. Main members of the board of directors can collect income without an authorization certificate.
The term of the authorization certificates is determined by the board of directors as a maximum of one year. Expired authorization certificates are renewed in accordance with the first paragraph. In cases where the authorization certificate expires or the person for whom the authorization certificate was issued leaves office, dies, or is terminated from his/her job or duty, the authorization certificates issued must be delivered to the association board of directors within one week. In addition, the revenue collection authority can be cancelled at any time by the decision of the board of directors.”
Storage Period of Income and Expense Documents:
Except for the books, receipts, expenditure documents and other documents used by the association shall be kept for 5 years in accordance with the number and date order in the books in which they are recorded, without prejudice to the periods specified in special laws.
Filing of Declaration*
Article 15 - The "Association Declaration" regarding the activities of the association for the previous year and the results of its income and expenditure transactions as of the end of the year (presented in ANNEX-21 of the Associations Regulation) is submitted to the relevant provincial administration authority by the association president within the first four months of each calendar year, after being approved by the association's board of directors.
Notification Obligation *
Article 16- Notifications to be made to the civil administration;
General Assembly Results Notification
Within thirty days following the ordinary or extraordinary general assembly meetings, the General Assembly Result Notification (included in Annex-3 of the Associations Regulation) including the principal and substitute members elected to the boards of directors and audit boards and other bodies shall be submitted to the provincial administration authority. In case of a change in the bylaws at the general assembly meeting; the general assembly meeting minutes, the old and new versions of the amended articles of the bylaws, the final version of the association bylaws, each page of which is signed by the absolute majority of the board members, shall be submitted to the provincial administration authority within the period specified in this paragraph and with a letter attached.
Notification of Immovable Properties
The real estates acquired by the association are notified to the provincial administration authority by filling out the “Immovable Property Declaration” (presented in ANNEX-26 of the Associations Regulation) within thirty days from their registration in the land registry.
Notification of Receiving Assistance from Abroad
If the association is to receive aid from abroad, the “Notification of Receiving Aid from Abroad” (specified in ANNEX-4 of the Associations Regulation) is filled out and notified to the provincial administration authority before receiving aid.
Cash aid must be received through banks and the notification requirement must be fulfilled before use.
Notification of Changes
Changes in the association's location are reported to the provincial administration authority within thirty days following the change by filling out the "Location Change Notification" (specified in ANNEX-24 of the Associations Regulation); changes in the association's organs outside of the general assembly meeting are reported to the provincial administration authority by filling out the "Notification of Change in the Association's Organs" (specified in ANNEX-25 of the Associations Regulation).
Changes made to the association's statute are also notified to the provincial administration authority within thirty days following the general assembly meeting in which the statute change was made, in the annex of the general assembly result notification.
Internal Audit of the Association
Article 17 - An internal audit may be conducted by the general assembly, board of directors or audit board of the association, or an audit may be conducted by independent auditing institutions. An audit conducted by the general assembly, board of directors or independent auditing institutions does not eliminate the obligation of the audit board.
The audit of the association is carried out by the audit board at least once a year. The general assembly or the board of directors may carry out an audit when deemed necessary or may have an audit carried out by independent auditing firms.
Association's Borrowing Procedures
Article 18- The association may, if necessary, incur debt in order to achieve its purpose and carry out its activities, with the decision of the board of directors. This debt may be made in cash or for the purchase of goods and services on credit. However, this debt cannot be made in amounts that cannot be covered by the association's income sources or in a manner that will cause the association to have difficulty in paying.
Establishment of Branches of the Association
Article 19 - The association may open branches in places deemed necessary by the decision of the general assembly. For this purpose, the board of founders, consisting of at least three people authorized by the association's board of directors, submits the branch establishment notification and necessary documents specified in the Associations Regulation to the highest civil authority of the place where the branch will be opened.
Duties and Powers of Branches
Article 20 - Branches are internal organizations of the association that do not have legal personality and are authorized and tasked with carrying out autonomous activities in line with the association's purpose and service areas, and are responsible for all receivables and debts arising from its transactions.
Organs of Branches and Provisions Applicable to Branches
Article 21- The organs of the branch are the general assembly, the board of directors and the audit board.
The general assembly is composed of the registered members of the branch. The board of directors consists of five main and five substitute members, and the audit board consists of three main and three substitute members, elected by the branch general assembly.
The duties and authorities of these bodies and other provisions regarding the association included in this statute are also applied in the branch within the framework stipulated by the legislation.
When to Hold General Assemblies of Branches and How to Represent Them at the General Assembly of the Headquarters
Article 22 - Branches must conclude their ordinary general assembly meetings at least two months before the headquarters general assembly meeting.
The ordinary general assembly of the branches meets once every three years in February, at the day, place and time determined by the branch board of directors.
Branches are required to submit a copy of the general assembly results notification to the provincial administration authority and the association headquarters within thirty days following the date of the meeting.
Branches have the right to attend the general assembly of the headquarters with the direct participation of all members in the general assembly of the headquarters up to the number of branches; in case the number of branches is more than three, through delegates to be elected in the branch general assembly, one (1) for every twenty (20) members registered in the branch, and one for each of these members if the remaining number of members is more than ten.
The delegates elected at the last branch general assembly attend the general assembly of the head office. Head office management and audit committee members attend the general assembly of the head office, but they cannot vote unless they are elected as delegates on behalf of the branch.
Those who are on the management or audit board of the branches leave their duties at the branch when they are elected to the headquarters management or audit board.
Opening a Representative Office*
Article 23-The association may open a representative office in places deemed necessary by the decision of the board of directors in order to carry out the activities of the association. The address of the representative office shall be notified in writing to the local administrative authority by the person or persons appointed as representatives by the decision of the board of directors. The representative office shall not be represented in the general assembly of the association. Branches cannot open a representative office.
How to Amend the Bylaws
Article 24 - Amendments to the statute can be made by decision of the general assembly.
In order to amend the articles of association at the general assembly, a 2/3 majority of the members who have the right to attend and vote at the general assembly is required. If the meeting is postponed due to lack of a majority, a majority is not required at the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and audit boards.
The majority required for a change in the statute is 2/3 of the votes of the members who attend the meeting and have the right to vote. Voting for a change in the statute is done openly at the general assembly.
Dissolution of the Association and Liquidation of its Assets
Article 25 - The general assembly may decide to dissolve the association at any time.
In order for the dissolution issue to be discussed at the general assembly, a 2/3 majority of the members who have the right to attend and vote at the general assembly is required. If the meeting is postponed due to lack of a majority, a majority is not required at the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and audit boards.
The majority required for a dissolution decision is 2/3 of the votes of the members who attend the meeting and have the right to vote. The voting for the dissolution decision is done openly at the general assembly.
Liquidation Procedures
When the general assembly decides to dissolve, the liquidation of the association's money, property and rights is carried out by the liquidation committee consisting of the last board members. These procedures begin as of the date the general assembly decision regarding the dissolution is made or the date on which the automatic termination is finalized. In all procedures during the liquidation period, the phrase "Voluntary Instruments Assistance and Solidarity Association in Liquidation" is used in the name of the association.
The liquidation board is responsible and authorized to complete the liquidation procedures of the association's money, property and rights from beginning to end in accordance with the legislation. This board first examines the association's accounts. During the examination, the association's books, receipts, expenditure documents, title deeds and bank records and other documents are determined and its assets and liabilities are recorded in a report. During the liquidation procedures, the association's creditors are called and its assets, if any, are converted into cash and paid to the creditors. If the association has a creditor, the receivables are collected. After the collection of receivables and payment of debts, all remaining money, property and rights are transferred to the place determined by the general assembly. If the place to be transferred is not determined by the general assembly, it is transferred to the association that is closest to the association's purpose in the province where it is located and has the most members on the date of dissolution.
All liquidation procedures are recorded in the liquidation report and are completed within three months, except for additional periods granted by the provincial administration authorities for justified reasons.
Following the completion of the liquidation and transfer procedures of the association's money, property and rights, the liquidation committee must notify the provincial administration authority of the place where the association's headquarters is located in a letter within seven days and the liquidation report must be attached to this letter.
The members of the last board of directors are responsible for keeping the association's books and documents as the liquidation board. This duty can also be given to a board member. The period for keeping these books and documents is five years.
Lack of Judgment
Article 26 - In matters not specified in this statute, the provisions of the Law on Associations, the Turkish Civil Code, the Regulation on Associations issued pursuant to these laws and other relevant legislation regarding associations shall apply.
Temporary Article 1-* The temporary board members who will represent the association and carry out the association's business and transactions until the association's organs are formed at the first general assembly are listed below.
Members of the Interim Board of Directors;
Name and Surname: Job Title : Signature :
MINISTER
VICE PRESIDENT
SECRETARY
ACCOUNTANT
MEMBER
MEMBER
MEMBER
This regulation consists of 26 (Twenty-Six) articles and 1 (One) temporary article.
